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AdvantageFeb 26, 2024 12:00:00 PM4 min read

The Cost Savings of Consolidating Services for Multi-location Enterprises

IT management is complex, especially for multi-location enterprises.

Each site introduces its own technical challenges, leading to a varied mix of service providers, inconsistent support levels, and rising costs. These challenges create a complex web of technologies that hinder consistent IT management and support across all locations.

Yet, there's a straightforward solution. Imagine a strategy that simplifies everything, enhancing the efficiency and smoothness of IT and telecom expense management.

Let’s explore six ways enterprises can benefit from consolidating with a technology lifecycle management partner.

1. Eliminate redundant services

A primary function of consolidating providers is eliminating double billing for similar services.

In multi-location organizations, paying for the same functionality from different tools is not uncommon. A global company with each office using different telecom services often faces costly overlaps in contracts and features.

Recognizing and addressing these redundancies can cut costs significantly by avoiding unnecessary payments for duplicate features.

A streamlined approach to expense management reduces costs and simplifies the oversight of services, software, and tools.

2. Cut fees from lack of oversight or attention to detail

Effective management of invoices and contracts through service consolidation can significantly reduce unnecessary fees.

In scenarios with multiple vendors, it's easy for organizations to miss details about deadlines or changes in contract terms.

Companies incur start or stop service fees due to missed payments. They commonly overlook the automatic renewal of services no longer in use.

These companies can ensure thorough oversight by consolidating services under a single telecom and technology transformation partner, preventing overcharging and tracking unexpected contract changes.

This proactive approach to managing service provider relationships and contracts is crucial for maintaining financial accuracy and avoiding needless expenses.

3. Reclaim time lost managing tech, tools, and providers

Consolidating tech services saves a considerable amount of time and labor by streamlining vendor management.

With multiple providers, valuable resources are often spread thin over tasks like vetting, navigating contracts, and setup.

Consider a company spending too much time evaluating new tools and technologies and hiring and training staff to manage these various systems. Navigating different systems leads to operational bottlenecks, while a unified approach simplifies these processes. It also streamlines the onboarding experience for new hires.

By consolidating support services with one partner, the company can reduce the time spent on vetting and managing different IT service providers. It also decreases the demand for specialized hires and the associated training requirements.

Consolidation boosts operational efficiency and enables the reallocation of human resources towards more impactful business activities.

4. Cost savings from expert-level support

Consolidating lifecycle support services leads to significant cost savings.

Being an expert in the field is a game-changer in the IT and telecom services sector, often overlooked in more fragmented service structures.

When a company consolidates its IT services under one partner, it gains access to a range of expert services that are typically more cost-effective than hiring separate teams for each need. Bundling includes working with top-tier cybersecurity experts, a prohibitively expensive option when pursued independently.

Lifecycle management companies access a higher level of expertise across different IT domains. It’s a smarter way of operating that combines efficiency, quality, and cost-effectiveness, ensuring IT management is streamlined and optimized for maximum return on investment.

5. Cut cybersecurity costs and improve multi-location protection

Consolidating service providers is a strategic move that significantly reduces security costs and strengthens protection, especially across multiple locations.

Fragmented services create vulnerabilities, as each additional provider can introduce inconsistencies in security standards and protocols.

When global enterprises have various security services for different locations, each has its own set of protocols and potential gaps. This fragmentation increases the risk of security breaches and inflates the overall cost of maintaining multiple systems.

With a more holistic approach, enterprises can achieve a more uniform level of security across all locations. This proactive approach to cybersecurity offsets the risk of breaches and associated financial and reputational damages. 

6. Save through skillfully negotiated rates

Managed Service Providers (MSPs) can negotiate rates that lead to substantial cost savings.

Like travel agents, an MSP can leverage industry relationships and knowledge to secure lower service rates, something individual companies might struggle to achieve independently due to a lack of bargaining power, connections, or market insights. This approach ensures immediate cost reductions and contracts that align with the company’s long-term financial goals.

Moreover, MSPs' comprehensive understanding of which providers serve specific office locations and regions optimizes the company's spending across its entire geographical footprint, further enhancing cost efficiency.

Conclusion: Streamline IT Management with Advantage

Consolidating lifecycle support services partners offers multi-location organizations a path to reducing redundant services, cutting unnecessary fees, simplifying operations and saving money.

This strategy provides access to expert-level support, improving operational efficiency and security across various locations. Moreover, skillful negotiation by managed service providers achieves significant cost savings and aligns your IT efforts with overarching business goals.

Advantage goes beyond piecemeal support offered by other managed service providers. We optimize the entire technology lifecycle for multi-location enterprises. Our experts calibrate you for maximum cost savings.

This comprehensive approach covers everything from initial planning and design to sourcing, implementation support, and ongoing lifecycle management. The best part? Advantage customers don’t pay for our services.

Let us guide you through saving money with consolidated lifecycle support services, contact Advantage today.

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